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October 4, 2010 Monthly Meeting Minutes
Minutes of the October 4, 2010 Monthly Town Board Meeting
Chairman Sturgeon called the meeting to order at 7:00 PM. Those attending were Chairman Sturgeon, Supervisor Osfar, Supervisor Misiak, Clerk Allis and Treasurer Sell. There were 26 people in the audience.
Supervisor Osfar made a motion to approve the agenda at the discretion of the Chairman. Supervisor Misiak seconded and the motion carried.
Supervisor Misiak made a motion to approve the minutes of the September 6, 2010 Monthly Town Board Meeting, September 14, 2010 Special Town Board Meeting and September 29, 2010 Special Town Board Meeting. Supervisor Osfar seconded and the motion carried.
Supervisor Osfar made a motion to accept the Treasurer’s report as read. Supervisor Misiak seconded and the motion carried.
Supervisor Osfar reported the tables at the park will be put in storage for the winter within the next week. He also reported Mercer Rentals will be taking out the docks at the boat landings the end of October.
Supervisor Misiak deferred his report to the agenda items.
Chairman Sturgeon reported he attended the Library Board Meeting, September 30, 2010; the library bills were approved. The next Library Board Meeting will be October 28, 2010. He reported the shouldering on South Turtle Lake Road has been completed; East Birch Lake Road shouldering is not completed.
Correspondence – Supervisor Misiak received a note from the Landfill Venture Group regarding a meeting Tuesday, October 5, 2010. They will be talking about the expansion and loan.
Supervisor Misiak reported Derrick Louis has been assigned a fire number, 3198 Agnoy Point Road.
Roads, equipment and maintenance – Chairman Sturgeon had no report.
Discussion held regarding John Melzer’s request to cut Tillman Road for septic. John presented the Board with a drawing as to where the road would need to be cut for the new septic system. Chairman Sturgeon stated it would cost approximately $700.00 to cut the road and have it repaired. Chairman Sturgeon would like to have $1000.00 retainer from John Melzer if the Board approves of the cutting of Tillman Road. Chairman Sturgeon made a motion to give permission to John Melzer to cut Tillman Road for his new septic system. Mr. Melzer is to give the Town $1000.00 retainer for the repair of the road. Supervisor Osfar seconded and the motion carried.
Discussion held regarding John Melzer’s request for a variance to build a garage. John Melzer presented maps to the Town Board showing the plans for the garage. The garage would be 17.5 feet and 24.5 feet from the center of the town road (Tillman Road). Chairman Sturgeon read the Town Ordinance No. 75 stating a garage may be constructed no closer than 25 feet from the center of a town road. Chairman Sturgeon stated Tillman Road ends at John Melzer’s property. Supervisor Osfar made a motion to approve the variance for John Melzer’s garage on Tillman Road from 25 feet to 17.5 feet. Supervisor Misiak seconded and the motion carried.
Supervisor Misiak discussed the proposal for a compactor to be constructed at the Recycling Center. The compactor would have a greater capacity and therefore reduce collection frequency. The compactor height is lower and the loading opening is larger. There would be less clutter in the yard, making it more convenient for snow plowing. The estimated cost of purchasing and installing a compactor with two boxes is approximately $34,000.00. At this time, the cost of garbage disposal is approximately $27,000.00 per year. Eagle Waste feels with the purchase of a compactor our yearly cost could be reduced by 10%. The estimated life of a compactor is 15-20 years. Supervisor Misiak stated we have $17,800.00 left in the budget this year for recycling improvements and we are planning to put another $20,000.00 in the 2011 budget for improvements. The unit would be placed on a cement pad on the south wall and the unit would have a shoot opening (4’ x 4’) on your right side as you walk into the building. We can arrange to pay for the compactor in the fourth quarter of this year and the first quarter of next year. Supervisor Osfar made a motion to purchase the compactor unit through Eagle Waste and have Eagle waste do the hook-up and concrete for approximate maximum cost of $34,017.00. Supervisor Misiak seconded and the motion carried.
Chairman Sturgeon discussed the culvert on Papoose Lake Road which is past Island View Road. The water is barely running through the culvert. Chairman Sturgeon made a motion to cut the road and redo the culvert in the Spring of 2011. Supervisor Osfar seconded and the motion carried.
No additional discussion regarding recreational areas.
Discussion regarding the Town of Winchester Lake User Guide. Supervisor Osfar read the guide that was written by the Town Lakes Committee. The guide consists of common sense courtesies and the law. Marjean Schuelke stated the intent of the guide was to give to new property owners and post at the boat landings and in rental units. Supervisor Misiak brought up the issue of who issues the fireworks permits. Rob Schmidt stated that the Town Chairman is the one that issues fireworks permits per the WTA. Supervisor Osfar recommended to strike the fireworks from the guide. Supervisor Misiak stated the guide is just for awareness and voluntary compliance, except for some of the items that are State requirements and are enforceable. The others are just “good neighbor” policy. Supervisor Osfar made a motion to approve the Town of Winchester Lake User Guide with the striking of the line that indicates fireworks. Supervisor Misiak seconded and the motion carried.
Supervisor Misiak made a motion to table any action regarding new committee members on the Town Lakes Committee until the next meeting due to uncertainty of the names to be placed in nomination. Supervisor Osfar seconded and the motion carried.
Chairman Sturgeon discussed the repair status of the Community Building. The foundation cement slab was poured today and the walls should be finished tomorrow. They should backfill around the building this week. Rick Clem presented the Board with the September 29, 2010 minutes of the Feasibility Study Committee and the emails he received regarding hard hats, lead paint, permits and inspections. Supervisor Misiak clarified for the minutes that we are not having a lot of problems. The project is going along very well. The building looks terrific and it’s going to be a wonderful improvement to what was there when it is done. Rick and his committee have done an excellent job. Anyone that wants to go over and look at it will be impressed as to what has been done to improve, repair and maintain this building. Supervisor Misiak thanked the committee for their efforts.
Chairman Sturgeon opened the bids for the interior construction of the Community Building:
Schmidt and Sons – will donate bathroom plumbing
Nasi Construction, LLC – materials, equipment & labor $17,555.00 (does not include plumbing, permits, plans, state approved plans, etc.) bid not according to specifications
Stodola Contracting Solutions Ltd - $12,362.00 – bid according to specifications
Supervisor Osfar made a motion to approve Stodola Contracting Solutions Ltd’s proposal for the Community Building located at 2117 Lake Street, Winchester, WI for $12, 362.00. Supervisor Misiak seconded and the motion carried.
Rob Schmidt, Schmidt & Sons, will be talking with Bob Pickart, SCS Ltd, regarding the plumbing, etc.
The general contractor can start within two weeks.
The Town Board has met two times to work on the 2011 budget and has scheduled Friday, October 29, 2010 at 8:00 AM to meet again to work on the budget.
Chairman Sturgeon made a motion to adjourn to public participation items in compliance with the open meeting law; all comments must pertain to agenda items of what the Chairman considers town business. Supervisor Misiak seconded and the motion carried.
Supervisor Osfar made a motion to reconvene into open session. Chairman Sturgeon seconded and the motion carried.
Chairman Sturgeon made a motion to approve vouchers #22710 through #22761 for a total of $249,409.59. Supervisor Misiak seconded and the motion carried.
Chairman Sturgeon made a motion to go into closed session under SS19.85© considering employment, compensation or performance valuation of any public employee. Supervisor Osfar seconded and the motion carried. Roll call vote – Chairman Sturgeon, aye; Supervisor Misiak, aye; Supervisor Osfar, aye. Those attending closed session are Chairman Sturgeon, Supervisor Osfar, Supervisor Misiak and Clerk Allis.
Chairman Sturgeon made a motion to reconvene into open session. Supervisor Osfar seconded and the motion carried. In closed session discussion held regarding an increase in pay for town crew member, Bill Sell, after completion of 90 days of work from his hire date. Other employee evaluations were discussed and dates will be set for those evaluations. Chairman Sturgeon made a motion to increase Bill Sell’s hourly rate by $1.00. Supervisor Misiak seconded and the motion carried.
Supervisor Osfar made a motion to adjourn. Supervisor Misiak seconded and the motion carried.
The meeting adjourned at 8:47 PM.
Respectfully submitted,
Archive:
May 16, 2012 May 8, 2012 Special Town Board Meeting Minutes
May 16, 2012 May 10, 2012 Special Town Board Meeting Minutes
May 15, 2012 May 7, 2012 Annual Town Meeting Mintues
May 15, 2012 May 7, 2012 Monthy Town Meeting Minutes
April 10, 2012 Annual Town Meeting Minutes
April 5, 2012 Special Town Board Meeting Minutes
April 2, 2012 Monthly Meeting Minutes
March 5, 2012 Monthly Meeting Minutes
February 7, 2012 Special Town Board Meeting Minutes
February 6, 2012 Monthly Meeting Minutes