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October 6, 2008 Town Board Meeting
Minutes of the October 6, 2008 Monthly Town Board MeetingChairman Schmidt called the meeting to order at 7:25 PM. Those attending were Chairman Schmidt, Supervisor Williams, Supervisor Osfar, Clerk Allis and Treasurer Sell. There were 35 people in the audience.Supervisor Williams made a motion to approve the agenda at the discretion of the Chairman. Supervisor Osfar seconded and the motion carried.Supervisor Osfar made a motion to approve the minutes of the September 1, 2008 Monthly Town Board Meeting, September 15, 2008 Special Town Board Meeting and September 22, 2008 Special Town Board Meeting. Supervisor Williams seconded and the motion carried.Supervisor Williams made a motion to accept the Treasurer’s report as read. Supervisor Osfar seconded and the motion carried.Supervisor Osfar reported one gate is in at the recycling site and the other gate is to be in this week. The purple loosestrife on Birch Lake was treated by the Town Lakes Committee. Ted Ritter presented a workshop on Land Invasive Species on September 17, 2008 at the Winchester Municipal Building. We will be ordering four picnic tables for the park through Sam’s Club. Supervisor Williams reported he filled out the State form and sent it in to put the “i” back into Adelaide. He received a call against the town’s ban on power launching and power loading. Mapping was contacted for two addresses, VanArk on West Rock Lake Road and Jacque on Old County O; they both received their new addresses. Metal recycling regarding vehicles – if you can get the vehicle to Eagle River, Paul Sharp will pay you between $150-200 per vehicle provided the fluids are drained from the vehicle. You can also donate a vehicle to the Fire Department for practice purposes. Steve Wilcox removed the refrigerants from the appliances for no charge to the town. Chairman Schmidt reports last month the town crew put the posts in at the recycling site. The brushing of the roads is pretty much finished for now; there will be some trimming of limbs later after the leaves fall. Joe has been graveling and grading the town roads - East Circle Lily, South Turtles, South Turtle Cutoff. Now he is working on the turn-a-rounds on the town roads. As weather permits, he will be grading the rest of the gravel roads. Eric is just about finished with the shouldering; he probably has about four more days left. Also, the crew did general town maintenance and maintenance at the town hall (roof leaking). Next month, they will be starting preparations for winter – getting the sand and salt together, closing the town park next week, Joe will be graveling the turn-a-rounds. The Plan Commission – two items on their agenda this month, discussion of the new library plans and purchase of 40 acres from Plum Creek (Plan Commission approved the purchase). Emergency Service Board – first meeting was the semi-monthly meeting - discussed the fire inspections, results of the training. The ES Board approved the purchase of a blood pressure and oxygen monitor for the ambulance. Roger Hochhalter’s resignation was accepted by the board. An update on the rescue truck was also discussed – it should be completed by the first of the year. The second meeting of the ES Board was the 2009 Budget. The Library Board met and the librarian gave a report on the workshops she attended on children’s programs and children’s books. They went through an update on the library project and discussed fundraising. There are three members of the Library Board that are retiring the first of the year, Marge Engel, Toby Madden and Robert Schmidt. Correspondence – The town did not receive the DOT Grant. Pat Zatopa, DNR, will need a letter from the Town Board stating the project is not happening due to not getting the DOT Grant. After receiving the letter, she can release the money to another project. Vilas County is revisiting their land use plan. Their plan is to update the county plan by January 1, 2010. They need a person from each town that is knowledgeable about zoning and town planning to be part of the committee. They are anticipating updating the plan in one year. Vilas County is also talking about four new zoning districts.Discussion was held regarding the purchase of Plum Creek property north of the Municipal Building. Supervisor Osfar made a motion to sign the Offer to Purchase from Plum Creek the 40 acres located in the Southwest Quarter of the Southwest Quarter Section 9, Township 43 North, Range 5 East, Vilas County, Wisconsin and to disburse funds by November 1, 2008 in the amount of $75,000.00 for the completion of the contract. Supervisor Williams seconded and the motion carried. Supervisor Williams made a motion to contact the State Board of Public Lands for a loan of five years for $75,000.00 to offset the purchase of the 40 acres from Plum Creek. Supervisor Osfar seconded and the motion carried. Discussion held regarding the ES Board member replacements. Roger Hochhalter resigned from the ES Board. Louise Eifert volunteered to be on the ES Board. Roger Miller stated Eugene Schellinger was interested in being a board member. Roger will talk with Eugene regarding the position. Supervisor Williams made a motion to have Louise Eifert as the seventh person on the Emergency Services Board. Supervisor Osfar seconded and the motion carried. Discussion held regarding Library Board member replacements. Chairman Schmidt would like to advertise in the Lakeland Times for members of the Library Board. The Library Board is a five member board, two members are staying and three members are retiring, Marge Engel, Toby Madden and Robert Schmidt. Supervisor Williams made a motion to place the advertisement in the Lakeland Times for Library Board members. Supervisor Osfar seconded and the motion carried.Discussion held regarding Robert Wahlstrom’s request for a trailer permit. He has requested a trailer permit for the last 10 years. His property is on Tamarack Lake, Part of Govt Lot 8, Lot 1, S10-T43N-R5E. Supervisor Williams made a motion to approve the request of Robert Wahlstrom for a trailer permit. Supervisor Osfar seconded and the motion carried.Discussion held regarding Dr. Nils and Shirley Olson’s request for a trailer permit. The trailer will be placed on Dr. Olson’s property off of South Turtle Lake Road. He has 160 acres with a pond. All the permits are in to Vilas County and the county is waiting for the Town Board to make a decision on the trailer permit. Supervisor Osfar made a motion to approve the trailer permit for Dr. Nils and Shirley Olson on their property off of South Turtle Lake Road. Supervisor Williams seconded and the motion carried.Discussion held regarding proposals for town assessor. The town assessor normally runs as a two year term, our assessor’s term runs to the end of this year. Chairman Schmidt would like to run an advertisement in the Lakeland Times for an assessor with the due date for October 27, 2008 so it can worked in the 2009 budget. Supervisor Osfar made a motion to advertise for a town assessor in the Lakeland Times. Supervisor Williams seconded and the motion carried.Discussion held regarding proposals for UDC Inspector. The town contracts a two year contract for a UDC agency. Rick Clem Inspection Agency has a contract until December 31, 2008. We will be advertising for applications for January 1, 2009 through December 31, 2010. This will be due November 3, 2008 for the next Town Board meeting. Supervisor Osfar made a motion to advertise for proposals for a UDC Inspector. Supervisor Williams seconded and the motion carried.Discussion held regarding wetlands rezoning for Robert Schmidt, Sr. This is a wetlands rezone in the Southwest Quarter, Southwest Quarter, S33-T44N-R5E, on West Rock Lake Road, a 500 square foot area in the existing platted road, lots 11, 12, 13, Turtle Lake Subdivision. The Army Corps of Engineers has tentatively approved it, the DNR has tentatively approved it, the Vilas County Zoning Committee has tentatively approved it and it will be going to the County Board for their November meeting contingent on the Town of Winchester approving the rezone change. This is to rezone the 500 square feet out of wetlands for installation of a road. The purpose is to get to lots 11, 12 and 13. Supervisor Osfar made a motion to approve the wetland rezoning for Robert Schmidt, Sr. Supervisor Williams seconded and the motion carried. Chairman Schmidt abstained.Discussion held regarding resolution for Landfill Venture Group Feasibility Study. This is the official resolution for the Town of Winchester’s share of the $160,000 expansion feasibility study. Winchester’s share is $6,963.04. We have received our Recycling Grant check. The Landfill Venture Group is disbursing the grant checks to all the communities and then they will bill each community their share of the expansion feasibility study. If we do not participate, we will not be able to use the County G Landfill site. Supervisor Williams made a motion to fund the study. Supervisor Osfar seconded and the motion carried. Chairman Schmidt made a motion to make a resolution whereas the Town of Winchester, Vilas County, Wisconsin, agrees to place a sum, in its 2009 budget, equal to its equalized assessed value share of the cost of the feasibility study and appropriate said amount to the Landfill Venture Group for its share of such feasibility study. See attached resolution 2008-03. Supervisor Osfar seconded and the motion carried. Discussion held regarding proposals for new town truck. This was advertised and Chairman Schmidt faxed copies of the advertisement to eight different companies. Two proposals were faxed to Chairman Schmidt. Team Marshfield Truck equipment bid $52,184.79; Monroe Truck equipment bid $53,944.00. One bid from Peterbilt for the vehicle spec – depending on the deal, timing and terms pricing will be between $74,000-76,000. Supervisor Osfar made a motion to table any further action on the town truck pending on budget results. Supervisor Williams seconded and the motion carried.Discussion held regarding the purchase of a rescue vehicle for the Fire Department. Chairman Schmidt stated the Fire Department brought to the Emergency Services Board the purchase of a UTV for off-road rescues. This vehicle would replace the 1995 snowmobile and give the Fire Department all season rescue capability. They need the mobility to get into the woods to rescue people, ex. snowmobile accidents, rescue hikers and bikers during the summer. The proposal is to purchase a Polaris Ranger XP with track system. The tracks with the four-wheel will give it greater mobility and greater ability to get through the woods. There are two skid units they proposed to put in it – one from Kimtek, Firelite Deluxe Skid Unit, for wildland fires, and the second unit, Emergency Medical Rescue Slide In Skid Unit, for transporting a patient. The UTV will be transported by using the town’s trailer used for the mower during the winter months and in the summer they would use the small trailer. The Emergency Services Board approved paying up to $25,000 out of the Fire Department Reserve for equipment. The price of the UTV came to $27,230. The Fire Department personnel voted unanimously to use their donations money to cover the difference between what the town will pay, $25,000, versus the final cost. Chairman Schmidt made a motion to purchase the UTV and two rescue sleds. The total town contribution to this project will be $25,000 which will come out of the Fire Department Equipment Fund. Supervisor Osfar seconded and the motion carried.There were no road/lane name changes on the agenda this month.Discussion held regarding the Vilas County Board letter. Supervisor Williams prepared a letter for the County Board regarding the letter received from Barb Gibson, Vilas County Mapping Department, stating Winchester is non-compliant with the Vilas County Uniform Addressing System. The prepared letter was read by Supervisor Williams. Supervisor Osfar made a motion to send the letter to the Vilas County Board. Supervisor Williams seconded the motion, but he would like Supervisor Osfar to amend his motion to invite the Land Records Committee and the Vilas County Chairman to our next monthly town board meeting, and send separate letters to each member of the Vilas County Board. Supervisor Osfar amended his motion with the above. Supervisor Williams seconded and the motion carried. Chairman Schmidt discussed the new library. The Plan Commission and two of the Library Board members met with Bob Bell on September 22, 2008 to go over the new plans. The blueprints of the new library has one major change, to extend the entryway of the new building out six feet to have a place to walk in and get under when you open the door. There was discussion on shelving, number of work stations, electrical requirements, room finishes, floor finishes, ceiling finishes etc. Chairman Schmidt met with the Library Board last Saturday and went over the plans. One concern was to keep the existing checkout desk since it was donated to the library. Chairman Schmidt anticipates having new information from Bob Bell the middle of this month. Once all the specifications are taken care of, the next step is to put it out for bids to make sure we are still at our $600,000 estimated budget. It was suggested to put a referendum regarding the new library on the ballot at the next Spring Election. Chairman Schmidt stated you cannot have a binding referendum. We can only do an advisory referendum because the Town Meeting is binding, SS 60.10 (2f) town buildings. Chairman Schmidt cautioned on an advisory referendum that it is only advisory. The annual meeting vote is the binding vote. Chairman Schmidt has sent a letter to the Dakota Charitable Foundation updating where we are with the new library. He has a list of 17 charitable foundations that letters will be sent to. Chairman Schmidt made a motion to adjourn to public participation items in compliance with the open meeting law; all comments must pertain to agenda items of what the Chairman considers town business. Supervisor Osfar seconded and the motion carried.Chairman Schmidt made a motion to reconvene into open session. Supervisor Osfar seconded and the motion carried. Chairman Schmidt made a motion to approve vouchers #21143 through #21230 for a total of $54,363.38. Supervisor Williams seconded and the motion carried.Chairman Schmidt made a motion to go into closed session under SS19.85© considering employment, promotion, compensation or performance valuation of any public employee. Supervisor Osfar seconded and the motion carried. Voice vote – Supervisor Osfar, aye; Supervisor Williams, aye; Chairman Schmidt, aye. Going into closed session is Supervisor Osfar, Supervisor Williams, Chairman Schmidt, Clerk Allis and Treasurer Sell. Chairman Schmidt made a motion to reconvene into open session. Supervisor Osfar seconded and the motion carried. During closed session the Board discussed the raise for one town employee, Ginger Brousil, from $10.00/hr to $10.75/hr effective this coming pay period (October 1-15, 2008). Chairman Schmidt made a motion to increase Ginger Brousil’s hourly salary from $10.00/hr to $10.75/hr effective this coming pay period, October 1-15, 2008. Supervisor Osfar seconded and the motion carried. Also discussed, were possible raises for town employees; this will be looked at when doing the budget. Chairman Schmidt made a motion to purchase a time clock for use for the two town crew members and it will be mounted at the town garage. Supervisor Williams seconded and the motion carried. Per diem and mileage versus salary for town elected officers compensation was discussed. It was decided to leave the budget as salaried compensation for the town elected officers and to discuss the current salary levels of the town elected officers for presentation to the town’s people. Discussion held regarding the 2009 Budget. Chairman Schmidt made a motion to table any further discussion on the budget until October 27, 2008 at 9:00 AM at which point we will have the budget finalized and ready for publishing and posting. Supervisor Williams seconded and the motion carried.Supervisor Williams made a motion to adjourn. Supervisor Osfar seconded and the motion carried. The meeting adjourned at 9:40 PM.Respectfully submitted,Ruth AllisTown Clerk
Archive:
January 16, 2012 Special Town Board Meeting Minutes
January 3, 2012 Monthly Meeting Minutes
December 27, 2011 Special Town Board Meeting/Meeting of Electors
December 5, 2011 Monthly Meeting Minutes
November 7, 2011 Monthly Meeting Minutes
November 4, 2011 Special Town Board Meeting Minutes
October 26, 2011 Monthly Meeting Minutes
October 11, 2011 Special Town Board Meeting
October 3, 2011 Monthly Meeting
October 3, 2011 Monthly Meeting